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What Is a Virtual Office and Answers to Other Virtual Office Space Questions

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Good news – small business owners can better compete with larger companies with through virtual office space services.

What is a virtual office space? It’s a convenient, cost effective way to have the benefits of leasing or owning a professional, fully equipped office space without the ongoing cost. Virtual office spaces allow entrepreneurs to have a professional business address to use for their website and business cards in addition to several other valuable services, including:

  • Mail receipt: Mail sent to a virtual office location can be picked up or forwarded to wherever needed.
  • Conference room and office access: Access to over 3,000 furnished conference rooms and day offices around the world complete with all of the latest technology and office services one might need to keep a meeting running smoothly. Spaces are available through by-hour or by-day reservations.
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How to Avoid Costly Small Business Operating Expenses With Virtual Office Solutions

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As a small business owner, you enjoy the perks of running a small company. It’s nice being your own boss, making your own schedule, calling the shots, and avoiding corporate politics, but it isn’t always easy.

Running a small, one-person business comes with greater responsibilities. You are now the head of accounting, customer service, business operations, marketing, and the list goes on. On top of that, you feel the pressure of managing your small business operating expenses. It never feels good to see money come out of your pocket to cover overhead expenses. Hiring help to manage important tasks and leasing space to host meetings doesn’t always feel cost effective, but at times it’s absolutely necessary. Luckily, finding help or holding meetings doesn’t have to cost you an arm and a leg.

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Five Business Tools Every Small Business Owner Should Utilize

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Most clients appreciate the more personable interaction available when working with small businesses as opposed to working with corporations. Though, as a small business it can be difficult to project and maintain the same level of professionalism as larger companies and still stay profitable.

If you’re a one-man shop or even a 10-man shop, it’s likely that you don’t need daily access to a spacious conference room, a hired receptionist, robust website monitoring features, etc. But for the times when you do need these services, it is critical to have them at a moment’s notice. So, is there a way to have your cake and eat it too?

We’ll share with you five must-have business tools to keep your business competitive, while still maintaining the small-shop, personable feel (all while keeping costs to a minimum).

Today, Customers Dictate How They Want to Interact with your Business

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This article was originally posted on The Connected Customer Blog

Martin Senn, Co-Founder, COO

Martin Senn, Co-Founder, COO Davinci Virtual Office Solutions

Posted by Martin Senn

Tuesday, September 30, 2014 – 12:48

Let’s face it—the Internet has irreversibly changed how people find information. We’re able to search for anything, at anytime, and in seconds find more results than we can handle. With all of this information at our fingertips, it is now simply a matter of completing an online transaction or contacting the preferred provider to achieve our original intent.

However, this consumer convenience may also bring complications for brands. Because consumers are able to search for information in real time, they now also expect that brands will interact with them in real time. It’s a behavioral side effect that challenges many businesses to rethink their entire digital strategies.

A business built digitally

A woman wearing a headset to showcase she is a virtual receptionist.

What is a Virtual Receptionist and other Frequently Asked Questions about Virtual Receptionist Services

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As the owner of a smaller business or firm, you may have heard of virtual receptionists. There is a lot of information to take in, and sometimes it can be overwhelming. Hiring the help you need doesn’t need to be difficult. That’s why so many businesses turn toward virtual receptionist services for assistance.

Perhaps you may be confused about what a live receptionist does, or maybe you aren’t sure about the costs. In order to eliminate confusion, here are just a few frequently asked questions about virtual receptionists:

What is a virtual receptionist?

A virtual receptionist performs customer service tasks on behalf of your business with features such as live phone answering, call screening and transferring, email and schedule management, order processing, and answering customers inquiries—all in real time. These are just a few standard tasks that live virtual receptionists provide. They can also handle administrative tasks and engage customers with live web chat.

10 Ways a Virtual Receptionist Differs From a Virtual Assistant

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This post was originally posted on our Davinci Live Receptionist Blog.

Davinci Receptionist Services is proud to present this infographic guide that showcases ten ways that a virtual receptionist differs from a virtual assistant. Contact Davinci Receptionist Services to learn more about what a virtual receptionist can do for you today.

To share this infographic across social media use the image below.

 10 Ways A Virtual Receptionist Differs From A Virtual Assistant | Davinci Virtual

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Chat Agent Heroes Recognized at LivePerson Aspire 2014

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The following article in it’s entirety can be found on LivePerson’s Blog.  We have posted a portion of the original article highlighting our talented employee Briana Gonzales.

Chat agents are like shopping superheroes. They have the potential to surprise, delight, and even protect brands’ most valuable assets: customers.

At this year’s Aspire event on October 8, LivePerson recognized 10 exceptional chat agents with its Meaningful Connection Awards. Winners were nominated by fellow colleagues based on their ability to demonstrate innovation, personality, conflict resolution, and more—all through chat.

LivePerson Meaningful Connection Award Winners

LivePerson’s CEO and Founder Rob LoCascio (left) and the 2014 LivePerson Meaningful Connection Award Winners. Davinci’s Briana Gonzales is second from the left.

The Adventurer: Briana Gonzales, Super Agent, Davinci Virtual Office Solutions

A one man band to present the complication of running a one man business.

Small business and entrepreneurship: How to Run a One-person Business

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Not everybody is willing to take the leap to starting up a one-person business. Running a single-person shop means playing all roles—accountant, sales, customer service, receptionist, etc. And though it seems tough, it also has its major benefits. You’re free to schedule your own hours and have more flexibility in making time for other opportunities, such as vacations or personal appointments.

As your business demands that you play so many roles, you will need to become an expert time manager to ensure that all the needs of your business are satisfied. And just because you’re the only official employee, it doesn’t mean you can’t have help. There are several must-have tips and tools every small business and entrepreneurship should know about:

Finding Qualified Healthcare Receptionists Who Are HIPAA Compliant |Davinci Virtual

Finding Qualified Healthcare Receptionists Who Are HIPAA Compliant

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Staying competitive as a healthcare entrepreneur means offering the same level of professionalism and security as large healthcare organizations. Even so, most clients appreciate the more personable relationship available with small to medium-sized business. So, when it comes time to hire a new healthcare receptionist to help manage the demands of your business, there are several qualifications on which you should never settle for less. Some basic qualities include:

  • Respect: You should feel they are respectful in their interaction with you and whoever else might be involved in the interview. It’s always good to role-play to get a feel for how they might handle client interaction.
  • Organization: Inquire about their organization strategies. Share your expectations for organization and make sure they are willing to meet them.

While these qualifications are applicable to receptionists in every industry, there is one major qualification healthcare receptions MUST have: HIPAA compliancy knowledge and training.

How to efficiently run a small healthcare business in the age of mobility | Davinci Virtual

How to efficiently run a small healthcare business in the age of mobility

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In today’s evolving business landscape running a company has become more challenging than ever before, especially if you’re in the healthcare industry. With so many rules and regulations, it’s nearly impossible to stay up-to-date with all the changes and requirements. And on top of that, you still have to ensure that the day-to-day operations of your business are running smoothly. As an owner, you know the importance of growing your business by meeting client objectives and closing new deals. If you’re everything by yourself, you simply might not have the time to focus on the big picture for your business. In the age of mobility, there are cost-effective solutions, such as meeting room rentals and virtual healthcare receptionists that your business can take advantage of to grow successfully.