Category Archives: Virtual Office Techologies

The Modern Entrepreneur: An Owner Who’s Mobile, Cost Effective & Visible | Davinci Virtual

The Modern Entrepreneur: An Owner Who’s Mobile, Cost Effective And Visible

Today’s entrepreneur has a much wider reach thanks to mobile solutions that give them the ability to do more with less. The bottom line?  These up-and-comers are competing with the big dogs like never before—and sometimes they even become big dogs, too.

But it all starts with using new and emerging technology to save money and increase market presence.

The Mobility MovementThe Modern Entrepreneur: An Owner Who’s Mobile, Cost Effective & Visible | Davinci Virtual

Armed with the ability to accomplish nearly every single business-related task by using a smartphone or tablet, today’s entrepreneur is nothing if not mobile. Technology is fueling this movement, thanks to cloud-sharing software, apps that enable real-time collaboration and GPS systems that allow you to virtually travel more efficiently with coworkers by signing into Facebook. And when small-business owners and entrepreneurs need work spaces, they can rent them for small one-time fees through virtual office services like Davinci Virtual.

Davinci Meeting and Conference Roomsgives mobile or home-operated businesses the option of renting meeting spaces with all the perks. You can reserve day offices, conference rooms or board rooms as you need them. Workspaces and meeting facilities are fully equipped with the latest technologies including video conferencing and Wi-Fi.

Doing More, Costing Less

For every entrepreneur, reducing overhead is central to the success of their business. Some work from home to save on large-scale rental costs while using mobile technology to work with employees and partners remotely.

But this can be time consuming. Getting everything done without things falling through the cracks is an around-the-clock job. Rather than hiring a full time assistant, consider contracting a virtual receptionist for a low monthly cost.

Live virtual receptionists can take care of administrative tasks, like answering phone calls, so entrepreneurs can concentrate on growing their client base. Davinci Virtual Receptionists are U.S.-based and industry trained to manage incoming calls, provide outbound services (lead generation, appointment scheduling, follow-up calls, surveys and market research, third-party verification services), scheduling, and conference-call assistance.  This way small businesses can save time and money without the need for a heavy-duty telephone infrastructure.

Setting Yourself Apart

To stay competitive, modern entrepreneurs understand that they need an effective marketing campaign that includes a killer website. They know how to access free advertising by promoting their services on Twitter, LinkedIn, Facebook and Instagram, among others. That way they have a rock-solid online presence that generates new business.

And they take advantage of tech-startup services that can help set them apart, like Shakr. Based in Seoul and San Francisco, Skakr helps modern entrepreneurs and small businesses create professional video advertisements. It’s easy and takes little time. By using video templates created by graphic designers who have worked on ad campaigns for major brands, Shakr produces first-rate results.

For a strong offline presence, consider a virtual office package. Davinci Virtual Office Solutions provide you with a business address, mail forwarding services, optional lobby directory listings, access to fully loaded meeting spaces and a wide variety of cutting-edge business services. You can use your address for business licensing or registration and market your new company address on search engines and Internet directories.

Smart Choices

Even though there are more resources available to entrepreneurs than there were ten years ago, it’s still a challenging endeavor to own your own business. But by wisely using the resources afforded by technology, you can increase your reach, lower your overhead, and stand out from the crowd.

Let Davinci Virtual help give you the strongest presence possible. Learn more by speaking with a member of our expert team today.

Three Ways Technology Levels The Playing Field For Small Businesses

With over 23 million of them in the U.S. alone, small businesses have become big business. And technology is making them competitive with larger, more established companies.

Think about how different people work today as opposed to ten years ago. IT costs to set up a domain and server? Gone. Now you can use your smartphone to access your email, share documents, videoconference, access your calendar and much more. And with mobile and virtual solutions, small businesses can operate from anywhere in the world, professionally and efficiently.

Three Ways Technology Levels The Playing Field For Small Businesses | Davinci VirtualMobility Is A Game Changer

Next time you’re in public, look around you. Notice how many people are either using their handheld device or a tablet. Sure they could be texting a friend or playing Candy Crush, but many of them are working. Those handheld computers are allowing small business owners to not only work on the go, but do more and spend less—especially if they take advantage of the plethora of available business apps.

Take Quip. This collaboration tool enables users to draft and edit documents and share changes with employees, partners and clients. There is a chat option to notify work groups on mobile devices as projects change and evolve. The app also works with attachments, and allows you to create and work on documents–even when you’re offline.

Then there’s Yammer, a new social network for businesses that combines collaboration software with business applications. That way employees can collaborate across departments, locations and teams to share information and organize projects.

And while there are many GPS apps, a few of them stand out. It’s hard to beat Google Maps’ routing reliability, but Waze is fast becoming a close second. In addition to voice-activated navigation, the app allows other drivers to share real-time traffic and road information. And by logging into Facebook, people can coordinate their arrival times even as they are en route.

Virtual Solutions Redefine “Small”

Your headquarters may just be an office in your house, but your small business can now become a global operation—without adding much to your overhead—with virtual solutions. It’s pay-as-you-go technology on demand, without the long-term infrastructure investments that larger companies have to deal with.

A live virtual receptionist can take care of administrative tasks, like answering your phone calls, so you can concentrate on growing your client base.  Virtual Receptionists can be U.S.-based and industry trained to manage incoming calls, provide outbound services (lead generation, appointment scheduling, follow-up calls, surveys and market research, third-party verification services), scheduling, and conference-call assistance. This way small businesses can save time and money without the need for a heavy-duty telephone infrastructure.

Renting virtual offices, whether it’s a local space or an office in Asia, is a low-cost way of going global.  With over 950 business locations around the world, virtual office locations can provide business addresses, mail-forwarding services, lobby directory listings, access to fully loaded meeting spaces and a wide variety of cutting-edge business services (including Microsoft exchange products, corporate email and URL hosting). The business address can be used for business licensing or registration and for marketing on search engines and Internet directories.

Meeting and Conference Rooms gives mobile or home-operated businesses the option of a meeting room rental with all the perks. You can reserve day offices, conference rooms or board rooms as you need them. Most workspaces and meeting facilities are fully equipped with the latest technologies and business services, including video conferencing and Wi-Fi.

The Cloud Is Heaven For Small Business Owners

With no upfront costs, cloud computing allows companies to streamline their operations by storing data on remote Internet servers they can access from anywhere. By giving colleagues, clients and suppliers access to your cloud workspaces, you can collaborate in real time anywhere in the world. Work on presentations, proposals and other documents efficiently and effectively — no matter where each party is located.  And because you don’t own the software, there are no installation, maintenance or security costs.

Just Imagine…

If all this can be accomplished in less than a decade, what technological changes are next? Will today’s college freshmen scratch their heads 10 years from now when an older co-worker refers to a digital scanner? How many future college graduates will opt to start their own company because technology will make it that much easier? One thing is certain: Small businesses today are way more competitive with the big dogs than they used to be.

How has technology assisted you in leveling the playing field?

Seven Challenges Of Owning A Small Firm Or Solo Practice

 

Seven Challenges Of Owning A Small Firm Or Solo Practice | Davinci VirtualRunning your own small firm or solo law practice isn’t easy. You must constantly increase your client base, work to stay current with practices in your area and learn marketing skills — all in addition to running a business. It’s time-consuming and uncertain. But there are plenty of positives, too—like being your own boss. Fortunately, resources are available to help you meet these top seven challenges.

1. Modest Salaries

Especially in the beginning, small firms offer smaller salaries than larger firms. But the almighty dollar isn’t the driving force for many attorneys. Just like in other professions, some people put themselves through school, incur large student loans and work long hours because they love what they do and enjoy helping people. Keep this in mind when you’re working long hours to build your business.

2. No Experience Running A Business

Running a small business in and of itself is a challenge. Understanding everything it will entail before you take the plunge will be immensely helpful. The U.S. Small Business Administration offers resources to help you create a business plan and apply for loans. 

3. Limited Resources

With little or no support staff, lawyers may need to file court papers or perform other non-billable tasks themselves.And with fewer available resources, small firms often assume roles outside their traditional job description. But there are outsourcing options available to help you mitigate costs and save time while growing your client base.

Davinci Virtual Receptionists allow you to deliver high-quality service at a small cost so you can better connect with clients and meet their needs. Each of Davinci’s office receptionists is well educated, U.S.-based and specifically trained on your business and all of your specific needs. Here are just some of the benefits they can offer:

  • manage incoming calls
  • provide outbound services (lead generation, appointment scheduling, follow-up calls, surveys and market research, third-party verification services)
  • scheduling
  • conference-call assistance.

4. Modest Office Space

Small firms may contain fewer amenities than those of large corporations and law firms. In addition, the office may be located outside high-rent areas, further from the city and the courthouse and, often, operated from home. Virtual office solutions give you low-cost resources to help.

Davinci is the number-one provider of virtual office solutions with over 950 business locations around the world. Davinci virtual office locations provide you with a killer business address, mail-forwarding services, optional lobby directory listings, access to fully loaded meeting spaces and a wide variety of cutting-edge business services. Use your address for business licensing or registration and market your new company address on search engines and Internet directories.

5. Exposure To Market Fluctuations

Small law firm stability and revenue may rest on a few clients; the loss of a major one could affect the future of your business. That’s why expanding your client base is so crucial and networking and advertising are musts. Contact other attorneys you know and ask them to refer you and add you to their LinkedIn account—and any other professional social-media outlet. Create a professional website (there are low-cost options available like Web.com and GoDaddy) and take out ads in local publications.  Your legal association can connect you with listservs as well.

6. Less Prestige

Small law firms typically lack the name recognition of the mega-firms. Set yourself apart from the small firms by touting your wins. Ask clients to spread the good word either verbally or ask them to post a recommendation on your LinkedIn profile and include your wins in advertisements.

7.  Local Perspective

Small law firms generally have a local client base and lack the multi-jurisdictional presence of larger firms, thus limiting the types of legal work they can do and the types of clients they serve. Take the opportunity to research how you can expand your jurisdiction in other states and internationally. Davinci Virtual Office Solutions offers services to help gain a larger client base in far-flung regions.

Michael Labertew, owner of Labertew & Associates, LLC, has used Davinci Meeting and Conference Rooms to expand his small business. “As an attorney with a focus in international business, the majority of my clients are out of state and out of the country. Davinci’s virtual office allows me to service these clients from anywhere in the world, while maintaining a presence in Utah. Their staff’s professionalism, as well as their A+ prime office facilities and locations allow me the flexibility I need without sacrificing quality,” he says.

Stand The Test Of Time

By using all the resources available, your small or solo practice can enjoy a long and lucrative life. And when a judge rules in your favor, a client thanks you for finding a contract clause that results in a win, or when the legal advice you offered to a client months ago helped them in very significant ways, you’ll enjoy knowing you did it all on your own…

Learn more about how Davinci virtual office spaces and virtual receptionists can help your law firm succeed by speaking with a member of our expert team today.

Hong Kong Virtual Offices Offer Silver Spoon Amenities

HONG KONG—When you want to impress your guests, you bring out the silver. When you want to impress your clients, use a Silver Fortune Plaza office address.

The Silver Fortune Plaza lives up to its name. The 24-story building is smack dab in the middle of Hong Kong’s financial district. That means your virtual office address neighbors the likes of major financial institutions, including multinational bank headquarters, the Hong Kong Stock Exchange, the Hong Kong Monetary Authority, as well as consulates from various countries.

You can rent Hong Kong virtual office space from Davinci Virtual at the Silver Fortune Plaza. Located in Central Hong Kong at 1 Wellington Street, Davinci offers virtual offices there for prices starting at just $75 a month.

The Silver Fortune Plaza is a prized office address in Hong Kong. It’s just a three-minute walk from the tram and the ferry. This Hong Kong virtual office is also close to the airport railway and minibus. And there is plenty of retail, restaurants and hotels in the area.

This Hong Kong virtual office package includes a prime business address, mail and package receipt, access to a business support center, and a lobby greeter to welcome any guests who come to pick up or drop off packages and more.

This virtual office space in Hong Kong also makes available conference room rental for $25 to $45 an hour and day time office space for $10 to $35 an hour. You can use your Hong Kong virtual office address for business cards, licensing, websites and other public materials. With Davinci Virtual, you also get access to a network of more than 3,000 meeting rooms worldwide.

Virtual Office Technologies Empowering Mobile Workers

LOS ANGELES—Do you use virtual office technologies as part of your daily work? If you work from a virtual office like me, chances are your answer is yes.

According to a TeamViewer survey, telecommuting Americans have expectations from virtual office solutions. Here are a few of those expectations:

45% want remote control of their computer desktops at work
43.48% want mobile access to files both at work and at home
40.32% want the ability to participate in office meetings as if they were in the same room
39.92% want the ability to print remotely
37.55% want the ability to work on a document through screen-sharing
37.15% want face-to-face video communication with colleagues and clients

What about you? What do you expect from your virtual office technology? What virtual office technologies do you currently use?

I have an app on my phone that lets me remote control my computer desktop no matter where I am. And through virtual office technologies like Dropbox I can get mobile access to my files from anywhere. With Skype or WebEx I can participate in office meetings as if I was in the same room.

Virtual office technologies are out there to make your life easier when working from a virtual office or some other remote location. Virtual office technologies are typically low-cost, especially in the age of cloud computing. So what are you waiting for? If you haven’t tapped into the power of virtual office technologies, now is the time to get started.

Virtual Office Technologies Make Time for Voters to Cast Ballots

LOS ANGELES—It’s a conundrum that happens every four years. You need to get out and vote but you can’t afford to miss any work. Virtual office technologies are coming to the rescue this year.

Virtual office technologies like Citrix’s GoToMeeting and GoToMyPC can help mobile workers stay connected to the office—even if they are only mobile workers for a few hours at the polls. Citrix is making it easy by offering free downloads and use of its virtual office technologies in the run up to Election Day 2012.

The promotion is part of a campaign to drive businesses nationwide to encourage their employees to ‘workshift’ or work flexibly on Nov. 6. Consider the statistics: About 90 million eligible Americans are not expected to vote in November’s national election—and 26 percent say the primary reason is because they don’t have the time.

“The 2012 presidential election is set to be the closest race in decades, which makes it more important than ever for Americans to make their vote count,” says Erin Hintz, vice president of global marketing at Citrix. “To make it even easier for potential voters to get to the polling stations, we are encouraging businesses to allow their employees to work flexibly on November 6. We also will provide free downloads of our leading collaboration tools so they can get their work done regardless of location.”

Of course, virtual office technologies can help you boost productivity beyond Election Day. Americans lose an average of 50 minutes on top of every working day commuting. By tapping into virtual office technologies like remote access, web and video conferencing and mobile collaboration services, you can stay more connected no matter where you are.

What Does Hurricane Sandy Mean for Virtual Office Users?

NEW YORK-They are calling it a “superstorm.” Hurricane Sandy is threatening 50 million people in a high-population corridor. The winds are upwards of 90mph, making Hurricane Sandy officially a category one hurricane.

But what does this mean for New York virtual office users along the East Coast? Of course, if the power goes out you can only work so long as your laptop battery lasts. But people who telecommute from virtual offices can move to higher ground and stay productive even in the midst of Hurricane Sandy.

Of course, power outages may force you out of your home office, but if you are tapping into virtual office technologies you can take much of your work with you. For example, if you use a virtual receptionist, you can still have your calls routed to anywhere you are on dry ground as you head west to escape Hurricane Sandy. You can also conduct web conferencing from anywhere at any time thanks to virtual office technologies. Virtual assistants can keep working even when you can’t.

Large companies that employ telecommuters can keep in touch with their employees even in the midst of the storm through follow-me numbers that find workers wherever they go to stay safe during Hurricane Sandy.

Listen, if you are in the storm’s path, like many of my friends and coworkers in New York, get out of harm’s way. And take your virtual office with you. Hurricane season is almost over, but virtual office technologies will help you work through any natural or man-made disaster.

 

The Rise of Alternative Workplaces (and Virtual Office Technologies)

PHILIPPINES—I was reading an article in the Philippine Daily Inquirer this morning rightly called “The alternative workplace.”

In it, reporter Isabel Berenguer Asuncion discussed how the rising cost of prime property, an unpredictable world economy and the need to improve profit margins within a global market of constantly changing technology have driven businesses to rethink the way they configure their office spaces.

That, she wrote, ushered in alternative workplace strategies. She went on to define the term as a combination of nontraditional work practices, environments and schedules that supplement or replace the workings of a traditional office work environment. We’ve been chronicling the rise of alternative workplace strategies, including virtual office space, for years on this blog. And the trend just keeps getting bigger.

In her article, Asuncion pointed out several possible alternative workplace models, including flexible work, bring-your-own-gadget, hoteling, free address, desktop sharing and work from home. The virtual office crosses several of those lines.

For example, companies that allow flexible work often allow the off-site portion of the strategy in a virtual office. Employees may choose to workshift but the time when they are not in the office they spend in a virtual office, often on the home front.

That leads us into work-from-home arrangements. Working from home often demands a cadre of virtual office technologies, from simple e-mail to more sophisticated online meeting software. When you bring-your-own-gadget, also known as bring-your-own-device, or BYOD, in the United States, you are often working on the go. Again, virtual office technologies play a role.

The point is this: with the rise of alternative workplace strategies comes the rise of virtual office technologies. From cloud software innovations like Microsoft Office 365 to online meeting technologies like Cisco’s WebEx, virtual office technologies are underpinning the alternative workplace strategies of many companies pursuing this path.

Strong Password Tips for Virtual Office Users Post-LinkedIn Hack

NEW YORK—If you are virtual office users, then it’s likely that you also have a LinkedIn account. If so, beware. A hacker stole 6.5 million LinkedIn user passwords and is actively cracking them.

Troy Gill, a security analyst at AppRiver, shared with us some password tips for virtual office users, who are likely to use all sorts of web-based software applications—possibly with the same passwords. So if you are using any sort of virtual office technology and want to keep your personal information safe, check out these tips:

Even though it’s nearly impossible to make anything 100 percent secure, Gil says by utilizing multi-layered security practices, beginning with your password, you will make it much harder for anyone to get a hold of your private data and information.

  1. The first step in creating a secure password is to think length. For each character or symbol you add, the security of that password rises exponentially. A basic rule to keep in mind: avoid selecting a password of less than seven characters.
  2. Another step is to make the password appear as nothing more than a random string of characters to someone else that may see it. You can do this with what appears to be a random selection of letters—in both upper and lower case—numbers and punctuation from all over the keyboard. Another rule to keep in mind: try to avoid sequential or repeating instances.
  3. One good method is to use look-alike characters in substitution for other letters in your password. For example, use @ for ‘a’,   $ for ‘s’, 1 for ‘I’, zeroes for ‘o’, or the like. However, be aware that there is a slight risk if you use only this technique in an attempt to obfuscate your password. There are many password guesser programs that are well equipped to be aware of these rather simple substitutions and will try to replace the symbols with letters themselves. Therefore, if you’re still using common words as a basis for your password, such as “cH0c0!@t3” for the word “chocolate,” you may not be any more secure.
  4. To avoid this, a good trick to try is to create a long acronym or partial words from a phrase to throw off any sort of dictionary based attack. For example, take a long sentence that you’ll remember, such as “I hate making up new passwords,” and turn it into !h8MunP@$s.

If you want a secure virtual office it means selecting secure passwords.

Want more info on how to create a strong password? Check out this YouTube video:

Virtual Office Technologies Part of BYOD Trend

ATLANTA—Real estate strategies are becoming part of business strategy—so where do virtual offices fit into the mix? CoreNet Global’s 2012 State of the Industry Report offers some insights into corporate real estate in a redefined world.

Emerging work strategies are changing the workplace. For example, space per person already averages 100 square feet or less in Europe. Data show the same will be case for 40 percent of companies in North America by the year 2017. What’s more, companies are using less office and work space, but they are making it more inviting, open, progressive and collaborative.

Another interesting insight is that 40 percent of employees believe the traditional office provides better tools and technology. That may be a perception issue, especially in the light of cloud computing. Virtual office technologies are making it seamless to work remotely, many times even from a mobile phone, without skipping a beat.

Of course, the CoreNet Global survey suggests employees will bring their own technology to work by the year 2020, because most companies can’t keep pace with the “relentless advance of technology,” especially the continuous introduction of new personal digital devices like tablets and iPhones. The report predicts cloud computing will be replaced by these “always networked” personal devices, because they will have “near-infinite” memory.

All this suggests the continued rise of alternative workplace strategies, including virtual offices. Virtual office technologies are answering the call for corporations looking to reduce square footage per employee, allow flexible work options and accommodate road warriors. And Davinci Virtual Office Solutions has you covered with a host of virtual offices, virtual receptionists, virtual assistants and other virtual office solutions.