Category Archives: Virtual Office Trends

What is a Virtual Office?

Davinci Virtual is proud to present an infographic guide to virtual office space for your business. Utilize this graphic to learn about virtual office solutions and the benefits that a virtual office space can offer you. Contact Davinci Virtual to get your virtual office today.


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What is a Virtual Office

Seven Challenges Of Owning A Small Firm Or Solo Practice

 

Seven Challenges Of Owning A Small Firm Or Solo Practice | Davinci VirtualRunning your own small firm or solo law practice isn’t easy. You must constantly increase your client base, work to stay current with practices in your area and learn marketing skills — all in addition to running a business. It’s time-consuming and uncertain. But there are plenty of positives, too—like being your own boss. Fortunately, resources are available to help you meet these top seven challenges.

1. Modest Salaries

Especially in the beginning, small firms offer smaller salaries than larger firms. But the almighty dollar isn’t the driving force for many attorneys. Just like in other professions, some people put themselves through school, incur large student loans and work long hours because they love what they do and enjoy helping people. Keep this in mind when you’re working long hours to build your business.

2. No Experience Running A Business

Running a small business in and of itself is a challenge. Understanding everything it will entail before you take the plunge will be immensely helpful. The U.S. Small Business Administration offers resources to help you create a business plan and apply for loans. 

3. Limited Resources

With little or no support staff, lawyers may need to file court papers or perform other non-billable tasks themselves.And with fewer available resources, small firms often assume roles outside their traditional job description. But there are outsourcing options available to help you mitigate costs and save time while growing your client base.

Davinci Virtual Receptionists allow you to deliver high-quality service at a small cost so you can better connect with clients and meet their needs. Each of Davinci’s office receptionists is well educated, U.S.-based and specifically trained on your business and all of your specific needs. Here are just some of the benefits they can offer:

  • manage incoming calls
  • provide outbound services (lead generation, appointment scheduling, follow-up calls, surveys and market research, third-party verification services)
  • scheduling
  • conference-call assistance.

4. Modest Office Space

Small firms may contain fewer amenities than those of large corporations and law firms. In addition, the office may be located outside high-rent areas, further from the city and the courthouse and, often, operated from home. Virtual office solutions give you low-cost resources to help.

Davinci is the number-one provider of virtual office solutions with over 950 business locations around the world. Davinci virtual office locations provide you with a killer business address, mail-forwarding services, optional lobby directory listings, access to fully loaded meeting spaces and a wide variety of cutting-edge business services. Use your address for business licensing or registration and market your new company address on search engines and Internet directories.

5. Exposure To Market Fluctuations

Small law firm stability and revenue may rest on a few clients; the loss of a major one could affect the future of your business. That’s why expanding your client base is so crucial and networking and advertising are musts. Contact other attorneys you know and ask them to refer you and add you to their LinkedIn account—and any other professional social-media outlet. Create a professional website (there are low-cost options available like Web.com and GoDaddy) and take out ads in local publications.  Your legal association can connect you with listservs as well.

6. Less Prestige

Small law firms typically lack the name recognition of the mega-firms. Set yourself apart from the small firms by touting your wins. Ask clients to spread the good word either verbally or ask them to post a recommendation on your LinkedIn profile and include your wins in advertisements.

7.  Local Perspective

Small law firms generally have a local client base and lack the multi-jurisdictional presence of larger firms, thus limiting the types of legal work they can do and the types of clients they serve. Take the opportunity to research how you can expand your jurisdiction in other states and internationally. Davinci Virtual Office Solutions offers services to help gain a larger client base in far-flung regions.

Michael Labertew, owner of Labertew & Associates, LLC, has used Davinci Meeting and Conference Rooms to expand his small business. “As an attorney with a focus in international business, the majority of my clients are out of state and out of the country. Davinci’s virtual office allows me to service these clients from anywhere in the world, while maintaining a presence in Utah. Their staff’s professionalism, as well as their A+ prime office facilities and locations allow me the flexibility I need without sacrificing quality,” he says.

Stand The Test Of Time

By using all the resources available, your small or solo practice can enjoy a long and lucrative life. And when a judge rules in your favor, a client thanks you for finding a contract clause that results in a win, or when the legal advice you offered to a client months ago helped them in very significant ways, you’ll enjoy knowing you did it all on your own…

Learn more about how Davinci virtual office spaces and virtual receptionists can help your law firm succeed by speaking with a member of our expert team today.

Small Business: The Pros And Cons Of A Physical Office

Small Business: The Pros & Cons Of A Physical Office | Davinci Virtual

Ten years ago, owning a small business meant having a physical office. But today that’s just not the case. Mobile devices, broadband connectivity, cloud computing and other technologies are allowing employees to work from home or on the go.  Now you have the option to do the same and ditch huge leasing and equipment fees while increasing the flexibility of your business. But should you?  While it has many benefits, operating from home isn’t right for every small business owner. Here are some big factors to consider.

The Pros

  • Client meetings and employee interaction

A physical office allows you to host client meetings and showcase your business. It also gives you the ability to collaborate with your clients in person—making it easier to know if you’re meeting their needs After all, you can’t read body language behind a computer screen. And employee camaraderie is a large part of most people’s lives. More importantly, in-person collaboration can be central to a project’s success.

  • Local physical presence

Whether your small business is in retail or is service-oriented, having a local presence can be key to your success. A storefront can showcase your products creatively to build your brand while catching the curiosity of people passing by. And if they like what they see, you get free advertising through word of mouth as your business becomes part of the community.

  • Sometimes location is everything

Establishing a store or office gives you the power to choose a location that makes it easier to grow your business. With careful research, you can determine where your customers are, spot your competitors, understand the history of the community and the demographics of the neighborhood. That way you can determine which areas are most receptive to your business—especially in underserved locations where your services fill a need.

The Cons

  • Higher costs

The overhead for a physical space can include maintenance, insurance, furniture, utilities, storage space and equipment costs so it’s easy to see why small businesses are choosing to work from home to save money. But what about all the business needs a physical location covers? Virtual office solutions can help.

Davinci Virtual Office Solutions provides you with office space, which includes a business address, mail forwarding services, optional lobby directory listings, access to fully loaded meeting spaces and a wide variety of cutting-edge business services. You can use this space only when needed and pay a low monthly fee. You can also use your new office address for business licensing or registration and market your new company address on search engines and Internet directories.

  • Less flexibility

Requiring employees to travel to a physical location each day gives them less flexibility and may impede their productivity. Working from home or on the go allows your employees to work longer hours while they have the flexibility to take care of their personal obligations. With a more flexible schedule and less time spent commuting, production and results, not punching the clock, become more motivating factors.

And when projects come up requiring client and employee meetings, Davinci Meeting and Conference Rooms gives mobile or home-operated businesses the option of renting meeting space with all the perks of a physical office in full-service professional business centers conveniently located around the globe. You can reserve day offices, conference rooms or boardrooms, as you need them.

  • Higher Payroll

A physical location requires hiring an employee to work the front desk during all hours of operation. Along with eliminating rental costs, you can remove the front desk salary from your payroll by working from home. Of course, phone calls will still need to be answered, but you can reduce the stress of having to answer them all yourself by using Davinci.

Davinci Virtual Receptionists are live, offsite specialized receptionists who can answer your calls (and screen and forward them) make appointments, place orders, process payments, provide customer care and make outbound calls for a small monthly payment.

  • Limited talent

When you have a physical office, the hiring process is usually the same: you find someone locally either through a recommendation or by placing an ad. You and your nearby competitors are all fishing in the same employee pool. With the ability to work with anyone, regardless of his or her location, you can cast a wider net to find talent that puts you ahead of your competition.

  • Marketing is more challenging

Marketing locally has higher costs that include billboards and signage directed at a smaller customer base. By eliminating those costs and hiring a service that can help design a professional website with the right SEO, you can reach a much larger customer base.

Consider all aspects of your business

If you have a small number of employees a home office may make the most sense for you—especially for reducing overhead costs. But if you’re introducing a new line of jewelry, having a physical location to showcase it may be essential. Whichever option you choose, there are many new and emerging resources that can help you grow a physical or remote business.

Reduce the cons of a physical location. Live chat with a Davinci expert receptionist to learn more.

Atlanta – the Progressive South

Virtual_week 2_1One of the things I love most about Atlanta is how progressive it has become – especially when it comes to new business. In fact, startup companies are so welcomed in Atlanta that they even have a contest for them! The Startup Atlanta contest is designed to attract and help new business owners get started. It’s a grand idea, especially since it is so expensive to do business anywhere these days.

But how can a new startup enter a contest when they don’t even have an office? That’s simple. Get a virtual office! For around $50 bucks a month, I get a snazzy business address where I get my mail and packages and even have them forwarded to me for a little extra. They have a receptionist and a live person answer calls and take messages or forward calls to where ever I happen to be.

I can rent a nice office with everything I need for a meeting or just to get some work done while in town for around $25 an hour. They have a business center I can use and every type of technology I could ever want. Even some presentation tools I’d never even heard of!

Many do not know that the Big Peach is actually among the least expensive major cities to do business in. In fact, Atlanta ranks consistently second as the most cost-effective of all cities since it typically costs under 4 percent of the nation’s average.

But it still costs a pretty penny for any startup to get some office space, so a virtual office makes sense starting out. In fact, it makes sense any time – whether expanding or starting out. There’s just so much to be saved in terms of leasing, labor, and employee benefits. And then there’s all those costs you didn’t know about that just appear out of nowhere.

A virtual office not only gives startups an opportunity to do business in one of the hottest tickets in the U.S., but they can enter a contest and may wind up with $10,000 smackers. Sounds worth it to me!

Wall Street Virtual Offices Offer Financial Power

MANHATTAN—Need to be in the middle of the economic action in the world’s financial core? Virtual offices on Wall Street give you the prestigious address you need to make a good first impression.

You can rent Manhattan virtual office space from Davinci Virtual at Forty Eight Wall Street. Located at 48 Wall Street in Manhattan, Davinci offers virtual offices there for prices starting at just $50 a month. That’s a new low rate for a prime Manhattan office address at the cross streets of Williams and Wall.

Once known as the Bank of New York Building, 48 Wall Street was built in 1928. It sits on land that the bank used since 1797. How’s that for history?! At 48 Wall Street, you can tap into virtual offices in New York City’s Financial District for pennies on the dollar of traditional office space

This Manhattan virtual office package includes a prime business address, mail and package receipt, access to a business support center, and a lobby greeter to welcome any guests who come to pick up or drop off packages and more. 48 Wall Street is located immediately outside the Wall Street subway station on the IRT Broadway—Seventh Avenue Line.

This virtual office space in Manhattan also makes available conference room rental for $25 to $45 an hour and day time office space for $10 to $35 an hour. You can use your Manhattan virtual office address for business cards, licensing, websites and other public materials. With Davinci Virtual, you also get access to a network of more than 3,000 meeting rooms worldwide.

Manhattan Virtual Offices on Upper East Side Impress

MANHATTAN—If you are looking for a prime business address upon the Upper East Side of New York without the Upper East Side lease prices, Davinci Virtual Office Solutions has you covered.

You can rent Manhattan virtual office space from Davinci Virtual at Galleria Executive Suites. Located at 115 E. 57th Street in Manhattan, Davinci offers virtual offices there for prices starting at just $155 a month. That’s an absolute steal for a prime Manhattan office address.

These Manhattan virtual offices are in one of the city’s most desirable locations at 57th and Park Avenue. When  your clients walk in to meet with you in one of our conference rooms, they will find an impressive corporate setting with modern amenities.

This Manhattan virtual office package includes a prime business address, mail and package receipt, access to a business support center, and a lobby greeter to welcome any guests who come to pick up or drop off packages and more.

This virtual office space in Manhattan also makes available conference room rental for $25 to $45 an hour and day time office space for $10 to $35 an hour. You can use your Manhattan virtual office address for business cards, licensing, websites and other public materials. With Davinci Virtual, you also get access to a network of more than 3,000 meeting rooms worldwide.

Hong Kong Man Yee Building Offers Strategic Virtual Offices

HONG KONG—When you want to impress clients in Asia, you want to consider taking up residence in the Man Yee Building. The class A office space includes four levels of retail space and is certified and offers three levels of underground parking.

First built in 1957, the Man Yee Building is located between Queen’s Road Central, Pottinger Street and Des Voeux Road Central in Central Hong Kong. Noteworthy is the fact that the tower was demolished in 1999 and rebuilt as a 35-story glass wrapped building.

You can rent Hong Kong virtual office space from Davinci Virtual at the Man Yee Building. Located in Central Hong Kong, Davinci offers virtual offices there for prices starting at just $100 a month. You can find some Hong Kong virtual offices for a little less and some for a little more, but this address is indeed impressive.

This Hong Kong virtual office package includes a prime business address, mail and package receipt, access to a business support center, and a lobby greeter to welcome any guests who come to pick up or drop off packages and more.

This virtual office space in Hong Kong also makes available conference room rental for $25 to $45 an hour and day time office space for $10 to $35 an hour. You can use your Hong Kong virtual office address for business cards, licensing, websites and other public materials. With Davinci Virtual, you also get access to a network of more than 3,000 meeting rooms worldwide.

Do Business Like Donald Trump in Manhattan Virtual Office

MANHATTAN—You don’t have to be Donald Trump to have a Trump-worthy office address. Indeed, with virtual offices in Manhattan at the Trump building you can office in style.

You can rent virtual office space in the Trump Building for just $50 a month. It may sound too good to be true, but it’s a reality on the Manhattan virtual office scene. The Trump Building is located on 400 Wall Street, an impressive address at the corner of Wall Street and William Street.

Originally known as the Bank of Manhattan Trust Building, the Trump Building is a 70-story skyscraper in New York City. The building dates back to 1930 and was designated as  landmark by the New York City Landmarks Preservation Commission in 1998. The Trump Building is the tallest mid-block building in New York City.

This Manhattan virtual office package includes a prime business address, mail and package receipt, access to a business support center, and a lobby greeter to welcome any guests who come to pick up or drop off packages and more.

This virtual office space in Manhattan also makes available conference room rental for $25 to $45 an hour and day time office space for $10 to $35 an hour. You can use your Manhattan virtual office address for business cards, licensing, websites and other public materials. With Davinci Virtual, you also get access to a network of more than 3,000 meeting rooms worldwide.

Suburban Seattle Virtual Offices Reduce Commute Times

SEATTLE—Not everybody wants to set up shop in Seattle’s urban core. Sometimes you want a Seattle virtual office a little closer to home.

Through our partnership with the Interurban Avenue Business Center, you can set up your virtual office in Seattle’s suburbs with just a few clicks.

Located at 14900 Interurban Avenue South, Davinci offers virtual offices there for prices starting at just $110 a month. Yes, there are less expensive virtual offices in Seattle, but this suburban virtual office will save you time and money when you need to set into a business center or arrange a meeting room.

Located within the South Center Plaza, these Seattle virtual offices are in an impressive low-rise building in Tukwila, Wash. A distinctive two-story building offers easy access to I-405 and I-5. Ample parking, full handicap services and electronic key code security provided.

This Seattle virtual office package includes a prime business address, mail and package receipt, access to a business support center, and a lobby greeter to welcome any guests who come to pick up or drop off packages and more.

This virtual office space in Seattle also makes available conference room rental for $25 to $45 an hour and day time office space for $10 to $35 an hour. You can use your Los Seattle virtual office address for business cards, licensing, websites and other public materials. With Davinci Virtual, you also get access to a network of more than 3,000 meeting rooms worldwide.

Midtown South Virtual Offices Trumps Traditional Space

MANHATTAN—Manhattan office space is some of the most expensive in the world. But you can get a prime Manhattan address with our affordable virtual office space.

If you are looking for a Manhattan virtual office address in Midtown, try our Midtown South location. Located at 304 Park Avenue South, Davinci offers virtual offices there for prices starting at just $75 a month. Compared to the cost of traditional office space in Manhattan, this is more than affordable.

304 Park Avenue South is an enviable location in Manhattan. 304 Park Avenue South is conveniently located on the corner of 23rd Street and half a block from Madison Square Park. The subway is located directly outside the building. SL Green Realty Corp bought the building, which is close to Madison Square Park, for $135 million nearly a year ago.

This Manhattan building boats a new lobby and elevators, new windows, and tenant-controlled air conditioning. Major tenants in the building include Bath & Body Works, H&R Block, Starbucks, MWW Group, Return Path and IMG Models.

This Manhattan virtual office package includes a prime business address, mail and package receipt, access to a business support center, and a lobby greeter to welcome any guests who come to pick up or drop off packages and more.

This virtual office space in Manhattan also makes available conference room rental for $25 to $45 an hour and day time office space for $10 to $35 an hour. You can use your Manhattan virtual office address for business cards, licensing, websites and other public materials. With Davinci Virtual, you also get access to a network of more than 3,000 meeting rooms worldwide.