Davinci Virtual 101s

Davinci 101: Find a Better Work-Life Balance With a Live Receptionist

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The working world has changed with the rise of the mobile entrepreneur. Running a business no longer means that you need to be chained down to a desk or glued to your cell phone all day. In fact, it’s now possible to be more effective than ever, even when you’re enjoying some time off or taking care of personal matters. Live receptionists allow you to free yourself from the need to answer business calls personally, to engage in simple customer service matters, or to constantly be on call and ready to handle every aspect of business administration. A live receptionist can answer all your incoming calls, forward important calls directly to you, handle outbound follow-up calls, set and manage appointments, process orders, and so much more.

Learn how to get rid of 50% of business operating costs.

How to Get Rid of up to 50% of Small Business Operating Costs

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It pays to cut costs and save as a small business owner. After all, what good entrepreneur doesn’t run on a tight budget? Follow these indispensable tactics to cut operating cost by up to 50% and increase profitability:

Capitalize on tax write-offs

When it comes to minimizing costs, a small business owner can save significant amounts of cash by fully understanding the difference between expenses and assets. The IRS grants businesses a certain amount of items that can be claimed as expenses as opposed to assets. Be sure you’re claiming enough to meet this allowance.

If a business is home-based and doesn’t pay for the usage of a full-time office space, portions of home mortgages, utilities, and cleaning and landscaping costs could be claimed as business expenses. For more information about this and what your business can qualify for when it comes to business expense tax write-offs, check with a qualified tax advisor or search the IRS website. Fully understanding the accounting differences between assets and expenses and how recording items as one or the other can significantly reduce business costs and boost profitability.

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The Evolution of the Traditional Office to Virtual Office Space

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In 1968, Robert Propst designed what many considered a solution to the open-office wasteland wherein employees sat in rows of desks typing away—corralled and arranged together like a factory shop with supervisors observing employees’ every move. The cubicle. Propst had changed office design in ways never before seen.

The fabric-wrapped mobile walls were designed to hinge together in groups of three. They even included storage to encourage employees to move within their confined space. This utopian design allowed companies to really pack it in without making employees feel like they were sharing their desk space with the 50 others working on the same floor.

People were excited about the cubicle and saw it as the perfect solution to the problems of an open office. By 1998, just two years before Propst died, he estimated approximately 40 million people were working in cubicles. It seemed to revolutionize the office space design industry.

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3 Office Solutions to Incorporate into Your 2015 Business Plan

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On average, only 8% of people achieve their New Year’s resolutions. That’s because many of the goals people set are too unattainable—goals that are often out of reach that require more sacrifice than people have the energy to exert. As a business owner or working professional, keep that statistic in mind when setting your 2015 goals. Here are a couple of goals that everybody should set:

  • Lower overhead cost
  • Increase profitability

You can do it! With a few key business tools, these resolutions aren’t out of reach. You can quickly become a part of the few 8%.

  1. Professional business address

Securing a professional business address for a smaller company is important when going up against larger corporate competitors. When a client can see that a business exists at an actual office location, the credibility of the offered services and level of professionalism are raised.

Several business owners at a desk with laptops.

2015: The Year to Virtualize Your Office

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Each New Year brings a set of new goals. Whether those goals are fulfilled or not is another story. When it comes to running a business, company goals always seem exciting, but sometimes, at the year’s end, you may find that you’ve shot for the stars.

This year’s goal should be simple and measurable, such as lowering business overhead costs. With Davinci Virtual, this goal doesn’t have to feel unattainable. In fact, quickly and instantly you can cut back significantly on overhead costs while still maintaining the hard-earned professional business reputation you’ve established.

So what’s the secret? It’s simple—make the switch to virtual office space. Along with lowering costs, you’ll gain several other benefits. Once you understand the reasons to virtualize your office, you’ll wonder what took you so long:

Davinci Virtual 101s

Davinci 101: Get More Work Done in Less Time With a Virtual Receptionist

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It’s been a few years since Alan went independent and started his own law practice. After a few lean months of trying to find new clients and taking on any case he could, Alan finally began to hit his stride and find success. Along with that success, however, Alan found that his free time evaporated as he was constantly on the phone or sending out follow up emails to current, potential, and past clients. Much of this communication was simple and tended to interrupt more important tasks. Just as he was wondering if the time commitment to his business was proving to be too much, Alan was referred to Davinci’s live receptionist services. After learning what a live receptionist team could do for his practice, Alan gave it a try.

A room with a desk and office chairs.

Small Business Tips: Preparing Your Business for 2015

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As the year’s end approaches, it’s likely that your plate is full with a list of things to do. Even though you’re busy, does that list feel a little incomplete—like you’re missing something? Here are a five small business tips and things to remember while preparing for a great 2015:

  1. Renew Website Domain URLs

It’s easy to forget when your domain registrations expire. As the end of the year approaches, check to ensure your company’s URLs will maintain that valuable real estate. Forgetting to do this means your site’s address is up for grabs to anyone who can pay for it. This mistake could be detrimental to your brand and your customers’ access to you. So, take some time to brush up on where you stand with that upcoming URL expiration.

  1. Trademark Renewals

Davinci Virtual 101s

Davinci 101: Outmaneuver the Giants in Your Industry

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It’s over. The era of large corporations squeezing out the little guy is behind us. More and more small businesses and entrepreneurs are adopting business services that give them increased mobility, lower overhead, faster response times, and access to resources that were previously impossible to reach. Some of these game changing services you already have access to; but you may not be using them to their full potential. Virtual office addresses are changing the landscape of the B2B and B2C worlds, and here’s how it’s happening.

Globalization used to be an option only for enterprise level businesses with deep pockets, near endless resources, and huge workforces. Today the one man shop and small businesses are enjoying equal access to diversified markets and geographic locations. With the Internet, search engines, worldwide shipping, and virtual office services, it’s all possible and it’s sharply on the rise.

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Small Businesses Realize the Benefits of Virtual Office Solutions

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The number of mobile workers continues to grow in leaps and bounds. Fewer and fewer workers claim a dedicated workspace or even an office, and this trend is only going to increase. Indeed, more than 1.3 billion global workers will be mobile in 2015, up from 1 billion in 2011, according to the Global Workspace Association. The most dramatic shift is for small businesses: 50 percent are run out of home offices, and of those over 40 percent generate more than $150,000 annually.

More than 1.3 billion global workers will be mobile in 2015, up from 1 billion in 2011.

This is all good news for small businesses. Virtual office solutions give them the ability to focus on running and growing their businesses without the worry of offices, greeters, and receptionists. But the need for meeting and conference rooms, day offices, and receptionists still exists. This is why we launched Davinci Virtual Office Solutions. And with 25,000 customers around the world—many of which are small businesses—we have first-hand knowledge of the business benefits virtual office solutions can provide.

The sun shines through a set of high rise office buildings containing virtual office space.

How to Use Virtual Offices to Stand Out in the New Year

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It’s the beginning of a new year, and that means new opportunities to grow your business. As you think about ways to differentiate your business in the market, in addition to making a strong and professional impression on your customers and clients, virtual offices may be the cost effective solution for which you have been looking.

While a business does not need to have a commercial location to succeed, it does hold certain benefits. A corporate image communicates a lot about your business to potential clients and customers, like your dedication to professionalism and quality of work. If you are a growing home-based business, you can still benefit from a commercial address even if your business is not technically based there. Virtual offices provide the same resources as a corporation on a startup budget.