Posts Tagged ‘800 number’
Introducing…New Virtual Office Innovations
You asked for it, we are giving it to you.
That’s right. In our quest to offer the latest and greatest virtual office communications solutions, Davinci Virtual Office Solutions has rolled out new products and applications that work to make your business smarter, faster and more efficient.
“Our new, innovative products integrate seamlessly with our core offerings,” says said Bill Grodnik, President and CEO of Davinci Virtual.” As business migrates to the web completely and our clients become completely mobile, it is critical that we continue to develop applications to match these trends.”
Now, our virtual office, virtual receptionist and virtual assistant clients—or just those of you who need our new services for the first time—can tap into the power of three new tools: Live Web Chat, Speech to Text transcription, and video conferencing.
Let’s take a closer look at each new innovation.
First, our new Live Web Chat service. Whether you want to call it a bell or a whistle, this new service complements our high-end live receptionist services and sets the stage for you to convert web traffic proactively. In other words, you don’t have to sit idle as visitors come and go. You can actually reach out to them to see if they have any questions about your products and services. These services are proven to drive up conversion rates. It’s sort of like walking into a store and having the clerk ask if they can help you find anything. It’s just plain old fashioned customer service—but on the web.
Next, we’re offering for the first time Speech to Text transcription. This service means you don’t have to listen to voice mail anymore. This is the cutting-edge of convenience. Instead of listening through a long list of messages, you—busy person that you are—can simply read through the ones that matter most and save the others for later. And, of course, you can still go back and listen to the messages if you want to.
Finally, we have a video conferencing application that lets you hold virtual meetings with a few clicks. With our video conferencing application you can save on travel costs, travel time and drive greater collaboration with employees, clients and partners.
Davinci Virtual provides virtual office solutions to over 6,500 companies and entrepreneurs throughout the U.S., Canada, Europe, Central America, Asia and Australia. The virtual office concept delivers a full package of services and facilities of a ‘real’ serviced office, without the hassles and demands of leasing full time office space or hiring an in house receptionist. Davinci Virtual has virtual offices in New York, virtual offices Las Vegas, virtual offices in Los Angeles, Chicago virtual offices, virtual offices in Miami, and virtual office space in Denver plus any other metropolitan area throughout the world.
It’s not must manufacturing that’s rebounding. The U.S. service sector is climbing, too. That means companies in industries like public relations, accounting, law and other “services” are picking up momentum after the recession.
According to the Institute for Supply, the non-manufacturing grew for the fifth consecutive month in May. In fact, the service sector actually added workers for the first time since December 2007, albeit just slightly. That’s a good sign for services firms from Los Angeles to New York and beyond.
Now, the question becomes how to handle that growth. Rather than rushing out to rent additional office space, growing service firms can opt for a virtual office.
Whether you need to add new employees but don’t have the additional desks in your traditional office space or your company’s status quo is to let employees work from home and meet once a week at a restaurant for a staff powwow, a virtual office can come to the rescue of busy, growing services firms.
With a virtual office, you can have a single local or 800 number for clients to call. When they do, they will be routed to the employee or department they are looking for automatically—no matter where that employee happens to be. Likewise, a virtual office gives your company a single, prestigious business address where you can receive all your mail and packages. You can even have mail forwarded to individual employees or they can stop by the physical location and pick it up at their convenience.
In fact, the key word with virtual office use among services firms is convenience. If you need to rent a conference room for a big client presentation, a virtual office provider makes that possible. If you need to do web conferencing with clients over seas, a virtual office provider makes that doable. Virtual office providers like Davinci Virtual offer an end-to-end virtual office system that can meet the needs of even the most demanding services firms.
Are you stressed? Well, you have two options for relieving some of that stress: wait until you are over 50 or rent a virtual office.
A new study called “A snapshot of the age distribution of psychological well-being in the U.S., shows that after age 50, life perceptions are more positive and feelings of worry or stress decline. This perception is consistent after age 50, regardless of certain life circumstances.
In fact, two negative emotions, stress and anger, showed declines throughout life. The pattern for another negative emotion, worry, showed a different pattern. It tended to hold steady until about age 50, when it took a sharp decline. Sadness showed a slightly inverted U-pattern over age.
If you are a long way from 50, don’t get worried, angry or sad. Just look for other ways to relieve your stress. A virtual office from Davinci Virtual—and maybe a virtual assistant and a virtual receptionist to go along with it—are one way to raise your productivity and lower your stress.
A virtual office can lower your stress in many ways. First of all, working from home where there are no distractions can be much less stressful than working in a traditional office where people are interrupting you constantly. When you are trying to meet deadlines, interruptions are especially stressful. A virtual office lets you maintain a professional image from the privacy of your own home, giving you a 800 or local phone number and prestigious address that’s not associated with your residence.
In addition to virtual offices, a virtual assistant can also help take the load of stress from your shoulders by taking on tasks that need to be done—but aren’t part of your core business. Virtual assistants can help you work more productively by allowing you to spend your time doing what you are best at. Likewise, virtual receptionists can field calls, take messages, take orders and even make outbound sales calls while you keep your head down in other tasks.
It’s good news that our stress levels naturally go down after the age of 50, but that doesn’t mean we can’t take measured steps to reduce stress in the workplace. A virtual office is not a panacea, per se, but a virtual office is one way to help you avoid stressful distractions that hinder your productivity.
Want more tips for reducing workplace stress? Watch this video for three ways to reduce stress in the workplace:
Small business owners don’t always need a full-time, dedicated office space. In decades past, the alternative was working from home and having lunch meetings with clients in restaurants, hoping they didn’t ask to come to your office.
The rise of virtual office space helps entrepreneurs overcome the challenges typically associated with working from home, such as maintaining a professional business identity that’s separate and apart from your three-bedroom house or loft apartment.
With a virtual office space, you get a prestigious business mailing address in your city of choice. That means whether you want to be listed in your hometown or are expanding your small business footprint into new cities, your business address can work for you, not against you.
A virtual office space also works hand in hand with another important aspect of business professionalism – the virtual receptionist. A virtual receptionist can answer the 800 number that’s assigned to your virtual office account with a customized greeting that gives clients a strong first impression. The virtual receptionist can also serve to make appointments and screen calls so you can focus on getting through that long list on your desk.
If you are like many entrepreneurs, you don’t yet need a traditional office space. Even if you do have employees, they may also working from home. Maybe you meet up together once a month for a face-to-face brainstorming session, or maybe you connect via video conferencing technologies. You may not need traditional office space, then but a virtual office space with all its amenities can be a cost-effective way to take your business image to the next level.
The term ‘virtual receptionist’ may not be in the Merriam-Webster dictionary, but it’s certainly in the vocabulary of a growing number of companies, large and small.
Indeed, the virtual receptionist is a growing trend in today’s business world, from Corporate America right down to the bootstrapping start-up – and everywhere in between. In fact, you could very well be speaking with a virtual receptionist when you call your doctor, accountant, lawyer or other professional services firm. You might be speaking with a virtual receptionist when you place a telephone order for goods and services of all kinds. You might even encounter a virtual receptionist when you call the local offices of an international company you are doing business with.
The virtual receptionist can do more than answer the phone – much more. They can become an extension of your business, gaining an understanding of your company as they deal with day-to-day issues that arise around appointments, cancellations, executive messaging preferences, and various tasks that can be handled over the telephone. The virtual receptionist is always professional, always knowledgeable, and always ready to help callers to your business find a solution or get the answers they need.
If you are spending too much time answering your phones, if you need someone to screen your calls to avoid wasting time, if you need help setting appointments, a virtual receptionist can save you time coming and going – and help you remain more available for customers in different time zones.
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