Category Archives: Virtual Assistants

Three Ways Technology Levels The Playing Field For Small Businesses

With over 23 million of them in the U.S. alone, small businesses have become big business. And technology is making them competitive with larger, more established companies.

Think about how different people work today as opposed to ten years ago. IT costs to set up a domain and server? Gone. Now you can use your smartphone to access your email, share documents, videoconference, access your calendar and much more. And with mobile and virtual solutions, small businesses can operate from anywhere in the world, professionally and efficiently.

Three Ways Technology Levels The Playing Field For Small Businesses | Davinci VirtualMobility Is A Game Changer

Next time you’re in public, look around you. Notice how many people are either using their handheld device or a tablet. Sure they could be texting a friend or playing Candy Crush, but many of them are working. Those handheld computers are allowing small business owners to not only work on the go, but do more and spend less—especially if they take advantage of the plethora of available business apps.

Seven Challenges Of Owning A Small Firm Or Solo Practice

 

Seven Challenges Of Owning A Small Firm Or Solo Practice | Davinci VirtualRunning your own small firm or solo law practice isn’t easy. You must constantly increase your client base, work to stay current with practices in your area and learn marketing skills — all in addition to running a business. It’s time-consuming and uncertain. But there are plenty of positives, too—like being your own boss. Fortunately, resources are available to help you meet these top seven challenges.

1. Modest Salaries

Especially in the beginning, small firms offer smaller salaries than larger firms. But the almighty dollar isn’t the driving force for many attorneys. Just like in other professions, some people put themselves through school, incur large student loans and work long hours because they love what they do and enjoy helping people. Keep this in mind when you’re working long hours to build your business.

Virtual Offices Make Doing Business in Austin Affordable!

DVO_week13_1I had an acquaintance who moved to Austin thinking he would spend less on living and business costs than he was in L.A. He’d crunched all the numbers and everything seemed cool. But after a few years, Austin started to become a boom town and guess what? The prices boomed too!

That was good for possibly turning over his home – except that the market kind of tanked. His lease ended and he couldn’t find anywhere to cost effectively run his business.

 

But he still had clients there and really needed to make it work. Just about the time he was considering pulling out entirely – he found out about virtual offices. For around $75 a month, he got an even better address than the one he had.  His clients still have access to him whenever they need to. For those times, he rents a space for around $35 an hour.

Former CEO Tells Virtual Assistant Success Story

LOS ANGELES-Have you ever used a virtual assistant? Have you ever spoken with anyone who has? Michael Hyatt, former CEO of Thomas Nelson, shared his experience using a virtual assistant and offers some interesting insights into the issue.

“I left my role as CEO of Thomas Nelson in April 2011. I thought I could get by without an assistant,” Hyatt says. “Boy, was I wrong. As a result of greater focus on writing, my blog traffic spiked and my comment load doubled. I started getting more email. I had to book my own travel. I soon felt overwhelmed.”

As his story goes, Hyatt looked to hire a part-time assistant. But then he ran into common challenges that go with working from a virtual office: Where would you put the part-timer? Would you have to supply her with a computer and other office equipment? Would you have to keep up with payroll taxes and various other government-required paperwork?

Realtors: Should You Hire a Virtual Assistant?

LOS ANGELES—Keller Williams is one of the fastest-growing real estate companies in the United States. So when I saw a blog post on the KW Blog entitled, “Should you hire a virtual assistant?” I was intrigued about the possibilities of virtual assistants for real estate agents.

Keller Williams asked Mike Incorvaia, Jr. about his experience with a virtual assistant. His team discovered virtual assistants two years ago and Incorvaia said it was an “aha moment” for his team.

As his story goes, his office started out working with a virtual assistant for 10 to 15 hours, then transitioned to 25 hours with their virtual assistant. Now, the team is moving up to 30 to 40 hours a week with the virtual assistant.

Could You Use a Virtual Assistant?

LOS ANGELES—Could you use a virtual assistant? That’s the question in a headline from the Wall Street Journal way back in 2010. You see, although virtual assistants have become quite the buzz in the past year, virtual assistants are nothing new to the entrepreneurial—or corporate—scenes.

“Between work, chores, an almost-two-year old and another baby on the way, my to-do list seems to be growing rapidly,” writes columnist Michelle Gerdes. “Some of my most-pressing to-do items: packing up baby clothes for the attic, painting the spare room for nursery No. 2, getting a billing situation straightened out with a doctor’s office and applying for tax-free commuting dollars through our benefits website at work.”

Virtual assistants may not be able to help you pack up your baby clothes or paint a spare room in your nursery, but virtual assistants can help you get a billing situation straightened out with a doctor’s office and applying for tax-free commuting dollars through your benefits website at work.

How About a Virtual Assistant Researcher With Your Coworking Space?

LOS ANGELES—I read an interesting article in Business2Community this morning. It’s called “Employing Virtual Research Assistants in Co-Working Spaces.” That gave me an idea: why not employ virtual assistants in your coworking—or your virtual office space or executive office suites—to handle your market research tasks?

“If you are running an online business or relying on your website to get more clients, working with a market researcher is a good way to go. The online market is a vast area where businesses grow, thus competition is tough,” Jobette Escobanas wrote in the article.

“As a busy entrepreneur, who has time to research about the newest marketing trends? The answer is hiring a virtual assistant researcher who can lay down all accurate facts about your target market or the latest update on marketing itself.”

Why Overachievers Use Virtual Assistants

LOS ANGELES—I was reading an article in Forbes today called “5 Things Overacheivers Do Not Do.” TJ McCue penned the article that looks at what you should NOT do if you want to be a high achiever. He talked about not thinking small, not asking permission, not using e-mail before 9 a.m., not ending weakly, and not trying to do it all yourself.

That last point is where a virtual assistant comes in. Let’s listen in to McCue’s reasoning and notice how he specifically points out the value of virtual assistants in his fourth point, which is: Go-Getters Do Not Try To Do It All Themselves.

“Did you read that post years ago about a Wall Street Journal reporter who tried to hire out ALL of his work to a virtual assistant (VA)? He even tried to send his VA to his therapy appointment. His therapist drew the line and said no, that he had to attend his therapy sessions on his own. Trying to do everything yourself is a recipe for face plants. Not good.”

10 Things Virtual Office Users Can Outsource to a Virtual Assistant

LOS ANGELES—You need more time, but there aren’t more hours in the day. What’s a busy entrepreneur to do? How about outsource some of your administrative work to a virtual assistant?

“Using a virtual assistant can shave hours from your workweek, but knowing which tasks to delegate can be tricky, whether you’re starting or growing a business. Most virtual assistants are contract or freelance workers who do their jobs from home and focus on administrative tasks that are similar to those of an executive assistant or secretary,” Entrepreneur magazine reports. “Entrepreneurs can use virtual assistants for everything from making vendor or customer service calls to sending out thank you cards to prospective clients.”

Using Virtual Assistants to Grow Your Business

TORONTO-Ecommerce Bytes had a good run down on using a virtual assistant to build your business. The article echoes some truths about virtual assistants that I’ve been pounding for a long time.

A virtual assistant is a person who works remotely to help you with various administrative tasks. A virtual assistant typically works from a virtual office, which means you don’t have to accommodate them with bricks-and-mortar office space. And with virtual office technologies they are never more than a click away for a Skype call or a web conference.

Virtual assistants can handle tasks from answering phones to setting appointments to creating calendars and more. Some virtual assistants even specialize in social media, web development or public relations. Indeed, there’s a virtual assistant for just about everything under the sun these days.